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When to extract the grant

After the court has approved your application and all relevant supporting documents including the Schedule of Assets, you need to extract the grant. This means requesting an official copy of the Grant of Probate or Letters of Administration.

The court will notify you through a letter when the grant is ready to be extracted through eLitigation.

Note
If the organisation holding the deceased's assets requires a certified true copy of the grant to deal with the assets, find out how to apply for a certified true copy.

How to extract the grant

If you are representing yourself, you will need to visit the LawNet & CrimsonLogic Service Bureau to extract the grant.

At the Service Bureau, you will need to complete the following steps:

You will need to search the court's record of probate cases and caveats filed in relation to the deceased's estate.

Refer to the following on how to conduct a search.

Where to go

The LawNet & CrimsonLogic Service Bureau.

How to do it

Provide the deceased's identification number.

When to do it

The search must be done on the day you file the request to extract the grant and for the current year.

You must attach all of the following to your request to extract the grant:

  • A summary report of the search results. View a sample (PDF, 200 KB).
  • (If there are any probate cases or caveats filed in relation to the estate) The full report of each existing case or caveat.
Note: You may wish to seek legal advice if there are pending cases or caveats in force against the estate.

File a Request for Extraction of Grant at the LawNet & CrimsonLogic Service Bureau on the same day that you conduct the search on probate cases and caveats. View a sample of the request form (PDF, 274 KB).

Grants are issued electronically. If required, you may also request a printed grant with an embossed court seal.

Estimated fees

If you are applying to extract a grant through the LawNet & CrimsonLogic Service Bureau, the estimated fees for estates worth up to $3 million include:

Item or service

Fee

Probate application and caveat searches when requesting for extraction of grant

  • If there are no existing cases: $30
  • If there are existing cases: $50

Request to extract grant (with printed grant)

$80

Note:

How to request a certified true copy

Some organisations may require a certified true copy of the Grant of Probate or Letters of Administration, Schedule of Assets or the will before releasing funds to you.

You may apply for a certified true copy by filing a request through eLitigation.

If you are not represented by a lawyer, you will need to visit the LawNet & CrimsonLogic Service Bureau to file a Request for Certified True Copy. View a sample of the request form (PDF, 209 KB).

Note: You will need to provide the reason for the request in your application, for example that the bank requires a certified true copy of the grant before releasing funds. Specify which documents you need as the grant, Schedule of Assets and will are considered separate documents.

Estimated fees

The estimated fee for certified true copies of the grant, Schedule of Assets and the will (if any) is about $50 (for a total of 5 pages). This includes eLitigation transmission and processing fees, as well as Service Bureau handling fees.

Need help?

The information here is for general guidance as the courts do not provide legal advice. If you need further help, you may want to get independent legal advice.

Find out more

Resources

Refer to the Probate and Administration Toolkit (PDF, 1199 KB).


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